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Invoice Processing Cost Calculator

Find out how much manual invoice processing really costs your business - and how much you could save with AI automation.

Your Current Process

10100 invoices1,000
£/hour
1 min4 minutes10 min
0%5%20%

Industry average is 4-5% for manual data entry

Your Current Annual Cost

Staff time (80 hrs/year)£2,000
Error correction cost£200
Total annual cost£2,200

With AI Invoice Importer

Starter plan (£29/mo)£348
Review time (10 hrs/year)£250
Total annual cost£598

Your Annual Savings

£1,602
saved per year
70
hours saved per year
That's a 73% reduction in invoice processing costs
Start Free Trial - 15 Invoices/Month Free

No credit card required

How We Calculate This

This calculator uses industry-standard benchmarks to estimate your invoice processing costs:

  • Manual entry time: We use your specified time per invoice multiplied by your annual volume
  • Error correction: Data entry errors typically require 2x the original time to identify and fix, so we apply a 2x multiplier to errors
  • AI review time: With AI extraction, most invoices need only 30 seconds of review to verify and approve
  • Software costs: Based on our actual pricing tiers for the appropriate volume

The industry average for manual data entry errors is 4-5%. If your processes involve multiple handoffs or complex invoices, this rate may be higher.

Frequently Asked Questions

Is this calculator accurate for my business?

This provides a reasonable estimate based on common scenarios. Your actual costs may vary based on invoice complexity, staff efficiency, and existing processes. Use this as a starting point for understanding potential savings.

What's included in the AI Invoice Importer pricing?

The pricing shown reflects our actual subscription tiers: Free (15 invoices/month), Starter (150 invoices at £29/month), Professional (500 invoices at £79/month), and Agent (1500 invoices at £139/month). All tiers include direct Xero posting and unlimited supplier support.

How does AI extraction differ from OCR or templates?

Traditional OCR and template-based systems require setup for each supplier and break when invoice formats change. AI extraction reads invoices like a human - understanding context and adapting to any format. This means new suppliers work immediately with no setup required.

Ready to Reduce Your Invoice Processing Costs?

Start with 15 free invoices per month - no credit card required.

Start Free Trial