AI Invoice Importer

Xero's Smart Document Capture works well for individual Xero users processing one document at a time. If that's your workflow, it may be all you need. Invoice Importer is built for accounting practices managing multiple clients across Xero, Sage 50, and QuickBooks. We offer bulk upload (200 at once), per-client configuration (custom tax defaults, account mappings, date formats), supplier auto-mapping across organisations, and bank statement processing — features that matter when you're running a practice, not just a single set of books.

Claude AI achieves 99%+ parsing accuracy and 98%+ end-to-end success rate, verified across 470+ real production invoices in PDF, image, Word, and HEIC formats. Unlike template-based OCR tools, our AI understands context and handles unusual layouts without any setup.

We support PDF, JPEG, PNG, HEIC (iPhone photos), Word documents (.docx), and more. Any document that contains invoice data can be processed — no templates or pre-configuration needed.

Xero and QuickBooks Online connect via direct API integration with automatic contact matching and multi-currency support. Sage 50 uses a purpose-built CSV export format. All three options are available from the Starter plan upwards.

Yes — the Free plan gives you 15 invoices per month at no cost, with no credit card required. It includes full Claude AI parsing, Xero integration, and duplicate detection so you can evaluate the product properly.

All data is encrypted in transit (TLS 1.3) and at rest. We are GDPR compliant and ICO registered (C1833149). Invoice files are processed by Claude AI and stored securely in the UK. You can delete your data at any time.

Most invoices are processed in under 10 seconds (5-8 seconds on average). Bulk uploads process files in parallel, so even large batches complete quickly with real-time progress tracking.