AI Invoice Importer

One tool, three systems. Extract from any invoice format, export to Xero, Sage 50, or QuickBooks.

150 invoices/month for just £29 — only 19p per invoice

Start Free Trial Schedule Demo

90%+

First Parse

30s

Per Invoice

Platforms

24/7

Available

What's New in v2.7-2.9

Three Powerful New Features

Available on ALL plans including FREE - matching and exceeding features from Dext, AutoEntry, and Hubdoc

v2.7

Invoices in email body? We handle that too.

Many suppliers send invoice details directly in the email body - no attachments. Our AI now extracts invoice data from the email content itself, including subscription confirmations, payment receipts, and inline invoices.

Parses HTML and plain text emails
Subscription receipts & payment confirmations
Same 95%+ accuracy as PDF parsing

v2.8

One PDF, multiple invoices? We'll split them automatically.

Upload a PDF containing multiple invoices and our AI automatically detects invoice boundaries and splits them into separate entries. Perfect for consolidated supplier statements or batched invoice files.

AI detects invoice boundaries automatically
Handles consolidated supplier statements
Each invoice processed separately

v2.9

The more you use it, the smarter it gets.

When you correct a supplier name, our system remembers it for next time. Over time, the AI learns your supplier naming conventions and applies them automatically - like Dext's “supplier rules” but fully automatic.

Remembers supplier name corrections
Automatic supplier rules - no setup needed
Gets smarter with every invoice

All these features are powered by Claude AI - not rigid rule-based systems that break on unusual formats

Try these new features free

15 invoices/month, no credit card required

NEW: v2.15 Feature • PRO & AGENT Plans

Bank Statement Processing

Instant AI Extraction

Upload any bank statement. Get all transactions in seconds. Export to your accounting software.

Speed That Changes Everything

DrakonSystems AI

Claude AI Vision

Seconds

Instant results

Traditional OCR

Dext, AutoEntry

4-24 hrs

Queue processing

No waiting, no queues, no processing delays. AI reads any bank statement format instantly.

What Gets Extracted

Bank Details

Bank name & account number

Statement Period

Start & end dates

Balances

Opening & closing balance

All Transactions

Date, description, amounts

Transaction Details Include:

DateDescriptionDebitCreditBalanceReference

How It Works

Upload Statement

PDF, image, or iPhone photo (HEIC). Multi-page supported up to 10 pages.

AI Extracts

Claude AI reads your statement instantly - no templates needed, works with ANY bank.

Export CSV

Download universal CSV for Xero, QuickBooks, Sage 50, or any accounting software.

Works With ANY Bank

No pre-configured templates needed. Our AI reads any bank statement format instantly.

BarclaysHSBCLloydsNatWestSantanderMonzoStarlingRevolut

...and hundreds more. UK, US, international - if it's a bank statement, we can read it.

Available on PRO (£79/mo) and AGENT (£139/mo) plans

Try Bank Statement Processing View PRO/AGENT Pricing

How It Works

Four simple steps from invoice to accounting system

Upload

Drop your PDF, Word doc, or image invoice

AI Extracts

Claude AI reads and extracts all fields

Review

Check the data before posting

Posted

Auto-posted to your accounting system

Honest About Accuracy

AI That Gets Smarter With Every Invoice

90%+ first-parse accuracy, 95%+ with intelligent learning. Unlike template-based solutions, our AI handles ANY invoice from ANY supplier - instantly.

True AI Extraction

No templates required

Works with any invoice format on first upload. No setup, no configuration.

97% accuracy on amounts

The numbers that matter most - totals, line items, and tax calculations.

Learns your suppliers

Remembers variations and naming conventions so accuracy improves over time.

Intelligent document understanding

Not just OCR - Claude AI actually understands invoice structure and context.

Why “99% accuracy” claims are misleading

Most competitors measure:

Character-level OCR accuracy (not field extraction)
Only on clean, pre-configured templates
After human review and correction

We measure field-level accuracy on any invoice format

The metric that actually matters for your workflow - not inflated OCR statistics.

Works out of the box, gets better with use. Upload your first invoice today.

Why Businesses Choose Us

AI that actually saves you time and money

Minutes, Not Hours

Tasks that took hours now take minutes. Process invoices in 30 seconds each.

Safe & Reliable

Bank-grade encryption. GDPR compliant. ICO registered. 99.9% uptime.

Cheaper Than Hiring

Only 19p per invoice vs £50-200/hour for manual data entry staff.

NEW: Multi-System Support

Works With Your Accounting Software

One tool, three systems. Perfect for accountants handling multiple clients on different platforms.

Xero

Direct Integration

AI extracts data and posts directly as bills
Automatic supplier matching with Xero contacts
Review before pushing, or auto-approve

Sage 50

CSV Export

Sage 50-compatible CSV format
Pre-formatted for Purchase Invoice Import
Configurable N/C codes per supplier
UK date format & tax codes (T1/T0)

QuickBooks

CSV Export

Desktop & Online compatible CSV
Formatted for bill import
Configurable account names per supplier

No Xero required - Parse Only mode works standalone for Sage/QuickBooks users

PRO & AGENT Feature

Email Forwarding

Forward invoices directly from your inbox - we handle both attachments and email body invoices

Forward Any Invoice Email

Get your unique forwarding address and send invoices straight from your inbox. No manual uploads needed.

PDF & Image Attachments

Our AI automatically processes attached PDF, Word, JPG, and PNG invoices from forwarded emails.

Email Body InvoicesNEW

Some suppliers send invoices directly in the email body. Our AI now parses these too - subscription confirmations, payment receipts, and invoice-style emails.

Same 95%+ Accuracy

Whether it's a PDF attachment or an HTML email, our AI extracts supplier, amounts, line items, and dates with the same precision.

How Email Forwarding Works

Get your unique forwarding address from Settings

Forward any invoice email to that address

AI extracts data from attachments OR email body

Review and post to your accounting system

Available on Professional (£79/mo) and Agent (£139/mo) plans

Works Globally

International Date Format Support

Automatic detection and support for UK, US, and international date formats

Auto-Detection

Automatically detects your preferred date format based on your Xero organization's country setting

Manual Override

Override the automatic setting and choose your preferred date format in Settings

Per-Client Settings (Agent)

Accountants can set different date formats for each Xero organization they manage

Export Compatibility

Sage 50 and QuickBooks exports automatically use the correct regional date format

Supported Formats

🇬🇧UK Format

DD/MM/YYYY

🇺🇸US Format

MM/DD/YYYY

🌍ISO Format

YYYY-MM-DD

Built for Accountants

Per-Client Settings

Agent tier lets you customize settings for each client organization - perfect for bookkeepers and accountants

Purchase Account Codes

Set different default purchase account codes for each client's Xero organization

Tax Types

Configure default tax types per client - different clients may have different VAT settings

Sage 50 Nominal Codes

Map different N/C codes for each client when exporting to Sage 50

QuickBooks Accounts

Configure different QuickBooks account mappings for each client organization

Date Format Preference

Set UK, US, or ISO date format independently for each client

Auto-Approve Setting

Enable or disable auto-approve for each client based on their review preferences

Get Agent Plan - £139/month

Manage up to 10 Xero organizations with per-client customization

Why Choose DrakonSystems AI Invoice Importer?

3x more invoices than competitors at the same price

Save 5+ Hours Per Week

Process invoices in seconds, not minutes. Automated data entry means you can focus on what matters.

95%+ Accuracy

AI-powered extraction of supplier name, invoice number, dates, line items, and totals from any invoice format.

Bulk Processing

Upload multiple invoices at once. Bulk upload up to 100 files at a time on Professional plan.

Smart Field Mapping

Automatically maps invoice fields to Xero. AI learns your preferences and improves over time.

Duplicate Detection

Built-in validation catches duplicate invoices and reduces human error before importing to Xero.

Secure & Compliant

Bank-grade encryption (AES-128). GDPR compliant with full data export. ICO registered (C1833149).

Parse Only Mode

Review extracted data before pushing to Xero. Perfect for accountants who need to verify before integrating.

Export to CSV/Excel

Download all invoice data as CSV or Excel for analysis, reporting, or use with other systems.

Two-Factor Authentication

Enhanced security with 2FA via authenticator apps. Keep your financial data protected.

Improved Help Centre

Searchable documentation with tabs for Getting Started, Features, Integrations, and Billing. Collapsible FAQs for quick answers.

Works Globally

Automatic UK, US, and international date format detection. Not locked into Xero - export to Sage 50 and QuickBooks anywhere.

Simple, Transparent Pricing

Choose the plan that fits your business

Free

Try before you buy

£0/month

15 invoices/month
1 GB storage
Claude AI-powered parsing
Xero integration
Duplicate detection
1 Xero organization
Bulk upload (5 files)
Email support

Need more? Buy Invoice Packs or upgrade

Start Free

BEST VALUE

Starter

Perfect for small businesses

£29/month

or £278/year (save 20%)

Only 19p per invoice • Overage: £0.30/invoice

Everything in Free
150 invoices/month
10 GB storage
Bulk upload (20 files)
Email support

Start 14-Day Free Trial

Professional

For growing businesses

£79/month

or £758/year (save 20%)

Overage: £0.25/invoice

Everything in Starter
500 invoices/month
50 GB storage
1 Xero organization
Email forwarding
API access
Smart field mapping
AI learning
Bulk upload (100 files)
Priority email support

Start 14-Day Free Trial

MULTI-CLIENT

Agent

For accountants & bookkeepers

£139/month

or £1,299/year (save 22%)

Best overage rate: £0.20/invoice

Everything in Professional
1,000 invoices/month
Up to 10 Xero organizations
100 GB storage
Switch between client orgs
Per-client account codes
Sage 50 & QuickBooks export
Bulk upload (200 files)
Priority support
Per-client settings
Dedicated support

Start 14-Day Free Trial

All paid plans include a 14-day free trial. No credit card required.

Flexible Usage

Invoice Packs

Need extra invoices? Buy prepaid packs at better rates than overage charges. Never expire - use them whenever you need.

Small Pack

£5

25 invoices

£0.20 per invoice

BEST VALUE

Medium Pack

£8

50 invoices

£0.16 per invoice

Large Pack

£12

100 invoices

£0.12 per invoice

Available for all plans including Free. Perfect for occasional high-volume months without upgrading.

Compare All Features

Feature	Free £0 /month	BEST VALUE Starter £29 /month	Professional £79 /month	MULTI-CLIENT Agent £139 /month
Invoices/month	15	150	500	1,000
Storage	1 GB	10 GB	50 GB	100 GB
Xero Organizations	1	1	1	Up to 10
Bulk Upload	5 files	20 files	100 files	200 files
Xero Direct Integration
Sage 50 & QuickBooks Export
PDF Auto-Split NEW
Supplier Auto-Learning NEW
Configurable Account Codes
Email Forwarding + Body Parsing
API Access
Per-Client Settings
Support	Email	Email	Priority	Dedicated