Case Study — Education
One school.
Eight AI systems.
All in production.
Vita Et Pax Preparatory School runs a complete AI operations layer — covering security, finance, compliance, administration, and communications. Built by Drakon Systems. Running every day.
8+
AI systems running
100%
On-premises security
Zero
Manual invoice processing
24/7
Automated monitoring
The school
A real school, not a demo environment.
Vita Et Pax is a UK preparatory school in London. Like most independent schools, it runs on tight admin resource — a small team managing admissions, finance, compliance, safeguarding, and communications across a full school day.
Drakon Systems was brought in to remove the manual overhead — not with generic software, but with AI systems built specifically for how the school actually operates. No off-the-shelf products. No compromises. Every system is tailored to the school's workflows, policies, and data.
The result is a school where the AI handles the repetitive, the regulated, and the risky — so the humans can focus on the children.
What's running.
Eight AI systems, each solving a different operational problem.
NeuralShield — AI Content Filtering
Custom fine-tuned DistilBERT model classifying every DNS query in real-time. 10+ months in production. Zero student data sent to the cloud. Automated safeguarding reports to the headteacher every week.
Read the deep dive →Camera Security Monitoring
AI surveillance across all school cameras. Real-time anomaly detection, automated incident logging, and security reports — without anyone watching screens all day.
Network Security Sweeps
AI-driven automated sweeps across all network PCs. Threat detection, anomaly flagging, and a live command centre dashboard — continuously monitoring the school's entire device estate.
Bursar Engine — Fee Automation
Complex fee calculations handled automatically: nursery sessions, sibling discounts, term schedules, payment plans. The most complicated part of school finance — fully automated and error-free.
JotForm → Xero Pipelines
Form submissions from parents, staff, and admissions automatically converted into Xero invoices, fee records, and payment entries. No manual data entry. No transcription errors.
SharePoint Workflow Automation
Documents filed, indexed, and actioned automatically. Compliance packs built without manual effort. The school's ISI inspection folder — 63 documents structured and filed by AI.
Mailbox Monitoring & M365 Integration
AI reads incoming email, extracts data, and routes or actions it — parent enquiries, supplier invoices, staff requests. Full Microsoft 365 integration across mailboxes and calendar.
SCR & Compliance Reporting
The Single Central Record kept up to date automatically. ISI and Ofsted audit packs generated on demand. Safeguarding incident reports filed without admin overhead.
E.D.I.T.H. — Custom AI Assistant
A bespoke AI assistant deployed across staff Telegram groups and admin workflows. Knows the school's policies, processes, and data. Answers questions, drafts communications, and handles routine tasks instantly.
For other schools
This isn't unique to one school.
Everything built at Vita Et Pax is a template. The systems are modular — you can start with one (like content filtering or invoice automation) and expand over time. Or deploy the full stack from day one.
NeuralShield content filtering from £4,999
Finance automation from £3,799
Custom AI assistant from £3,799
Integrated with
Questions
Frequently Asked Questions
How long did this take to build?+
Is student data safe?+
Can this be replicated for other schools?+
What does the school's day-to-day look like now?+
How much does something like this cost?+
Ready to see what AI can do for your school?
Book a Discovery call. We'll map out which systems make sense for your school and what the ROI looks like.